An outsourcing RFP which is also known by the name of a request for proposal is different from the normal RPF. The goods and the services are produced by procurement departments on a regular basis. The proposed solution and the project plans as per the outsourcing providers will have to be based on this RFP only. There are some common mistakes that are a counter face in the internally developed RFPs.
- The first mistake is writing the RFP prior to the fully aligning on the sourcing strategy. The department of the corporate procurement, worry most of the time about writing the particular documents and then getting it out the door. Whereas it is preferred to have a plan in order to know how does the RFP process will work. But the unplanned approach restricted the entire sourcing process and furthermore the relationship with the provider. You must make it under your notice that outsourcing shall not be used as an immediate action. It is a long-term strategy and so there is a need to worth investment on the well-planned roadmap. An intensive evaluation of the E-Sourcing strategy which includes the communication planning and the change management.
- The solution should be prescribed as the part of the RFP. Most of the times we have encountered that the companies try to carry off the same process with a goal in mind to lower down the production cost.
- The insufficient addressing of the retained organisation assumptions is one among the list of the common mistake. There are few companies who not in a proper order of their documentation. Whereas there are several companies who are doing outsourcing RFP for their very first time. A good RFP will eventually have the responsibility matrix documenting the steps that the company wishes to retain. And the way in which the privacy could be retained and have the entire control over the project.
Just by improving the RFP process companies can reduce or even minimise the overall cost and at the same time will increase the quality of sourcing. A company must go through the long term strategic decision in order to achieve the successful as well as the lasting sourcing relationship. The right e-sourcing decision is based on finding the solution that will best achieve the unique mix of the management.